If you are starting to use PAYROLL USA part way through the year and this Employee has already had earnings/deductions for this year from YOUR previous payroll system then they can be transferred to the YTD figures now. Do not transfer earnings etc. from some other employer. You may transfer or change the YTD at any time before PAYROLL USA processes the first pay for this Employee, after that you will be unable to modify the YTD figures without contacting Anthistle Systems & Programming Ltd. as they are locked by the Pay Cycle and system maintained for Audit purposes. When first starting to use PAYROLL USA part way through the year you will want to enter YTD for ALL employees, then when ALL are entered, but before the first pay cycle, exit back to the main PAYUSA menu. Take Choice F = "CONFIGURATION & OTHER UTILITIES" then take the sub choice for "CHECK INITIAL YTD TOTALS TRANSFERED INTO PAY USA". This will add all YTD entries together and print a simple total YTD report like an adding machine tape so you can check the overall balance is the same as your previous payroll system. This will not change any of the figures you entered, if you have a balancing error locate and correct the error then rerun the check to verify that everything now balances. Repeat as often as necessary before running the first Pay Cycle. YTD is needed for W-'s, and to determine when FICA, FUTA, and SUTA maximums are reached. DO YOU NOW WISH TO TRANSFER YTD FIGURES FOR THIS EMPLOYEE ? REPLY Y or N S1S1N1 1817141-10141-151111161 1 1E1M1P1L1 1N1U1M1 1 1 1 1 1 1 1 1 1 181 1 1N1A1M1E1 1 1 1 1 1 1 1 1 1A1n1d1e1r1s1o1n1,1 1 1 1 1 1 1 1 1 1 1J1a1n1e1t1t1e1 1 1 THERE ARE 3 YEAR TO DATE SCREENS WHICH ARE MIRROR IMAGES OF THE 3 EQUIVALENT CURRENT PAY PERIOD SCREENS, EXCEPT THAT THEY SHOW THE ACCUMULATED TOTALS (UP TO THE LAST PAY CYCLE). Y.T.D. PAGE OF SICK HRS .101010101_1_1_1 LEGAL HOL HRS . VACATION HRS . REG PAY HOURS . OTIME 2 HRS . R DAY SHIFT PRM HRS . O2 DAY SHIFT PRM HRS . R AFT SHIFT PRM HRS . O2 AFT SHIFT PRM HRS . R NIGHT SHIFT PRM HRS . O2 NIGHT SHIFT PRM HRS . R GRAVE SHIFT PRM HRS . O2 GRAVE SHIFT PRM HRS . OTIME 1 HRS . OTIME 3 HRS . O1 DAY SHIFT PRM HRS . O3 DAY SHIFT PRM HRS . O1 AFT SHIFT PRM HRS . O3 AFT SHIFT PRM HRS . O1 NIGHT SHIFT PRM HRS . O3 NIGHT SHIFT PRM HRS . O1 GRAVE SHIFT PRM HRS . O3 GRAVE SHIFT PRM HRS . S1S1N1 1817141-10141-151111161 1 1E1M1P1L1 1N1U1M1 1 1 1 1 1 1 1 1 1 181 1 1N1A1M1E1 1 1 1 1 1 1 1 1 1A1n1d1e1r1s1o1n1,1 1 1 1 1 1 1 1 1 1 1J1a1n1e1t1t1e1 1 1 ╔═══ Entry
